AI systems that handle tenant comms, fill vacancies faster, and run your portfolio on autopilot
Built for property managers and landlords tired of drowning in maintenance requests, slow lease renewals, and tenant communication that runs on manual effort around the clock.
THE SYSTEM
Built for how property managers actually scale
Three interlocking AI systems covering every operational workflow in your portfolio. Not a property management app. Not a chatbot widget. Built for property management, from scratch.
AI Tenant Communication System
Instant response to every maintenance request, inquiry, and tenant message — under 60 seconds, 24/7. Triages urgency, assigns to the right vendor, updates the tenant automatically, and closes the loop without your team touching it.
Vacancy Fill & Lead Qualification
Automated listing syndication to all major rental portals the moment a unit goes vacant. Instant response to every inquiry, qualification of income and rental history, and tour scheduling — all automated.
Lease Renewal & Retention Engine
Automated renewal sequences starting 90 days before every lease expiry. Personalized renewal offers, rate negotiation sequences, and tenant satisfaction check-ins — all running automatically.
What property managers see in 60–90 days
Not vanity metrics. Numbers that show up in your occupancy rate and monthly NOI.
Automated vacancy syndication, instant lead response, and AI qualification fills units in days — not weeks.
Maintenance triage, tenant communications, renewal sequences, and vacancy inquiries shifted to automated workflows.
Instant multi-portal listing, AI inquiry response, and automated tour scheduling cuts average vacancy time from 34 days to 11.
Automated renewal sequences starting 90 days out catch at-risk tenants early — before they start looking elsewhere.
THE REAL PROBLEM
You're not losing tenants to better properties. You're losing them to slow communication, surprise vacancies, and a renewal process that runs on calendar reminders.
Maintenance requests fall through
Tenants who don't hear back about maintenance within hours start looking for new apartments. No automated triage system means requests get missed.
Vacancies cost $1,000+ per day
Every day a unit sits vacant is pure lost revenue. Manual listing updates and slow inquiry responses mean units sit empty 3-5× longer.
Renewals happen by accident
Most property managers send one renewal letter 60 days out. No multi-touch sequence, no personalized offer.
Portfolio visibility is zero
Spreadsheets don't tell you which units are at churn risk this quarter. No predictive system means you're always reacting.
OUR SCOPE
Built for Every Part of Your Property Portfolio
Independent Landlords
Property Management Companies
Real Estate InvestorsHOA ManagersShort-Term Rental Operators
Multifamily OwnersRecent Work
AI Systems That Maximize Occupancy and Minimize Overhead
The systems we build for property management use the same architecture we've already shipped in production.
Who We Are
We are a senior product designer + AI engineering team. We shipped enterprise-grade production work for TD Bank — 7M+ users, regulatory constraints, accessibility compliance. Then we brought that same standard to AI systems.
TD Bank — 7M+ Users
Led UI/UX for a mobile banking app serving millions across North America. This is the design credibility behind every system we ship.
Senior Designer + AI Builder
We don't hand off between design and engineering. The person who designs your system builds it. No dropped context, no translation layer.
Revenue tools, live in production
We measure what ships, not what looks good in a deck. Every system we deliver is live, measurable, and owned entirely by you.
Support & Clarity
Questions We Get
From property managers and landlords who want real answers before they get on a call. We map out exactly what's leaking in your portfolio.
Yes. We build systems that layer on or integrate with your existing PMS. Whether you use AppFolio, Buildium, Yardi, or Entrata, our AI can pull data and push updates via API or secure automation.
Our AI is programmed with your specific triage rules. Emergencies (floods, fire, safety issues) are instantly escalated to your on-call team or specified vendors, while non-emergencies are handled via standard automated scheduling.
Yes, but only within the guardrails you set. It handles the repetitive "Where do I pay rent?" and "My faucet is leaking" messages instantly, freeing your team for high-level asset management.
Typically 4–6 weeks. We start by mapping your current workflows, then build and test the AI in a sandbox before going live with your first property or portfolio.
Projects typically start at $3,500 and monthly retainers from $1,500/month depending on scope.
Most property managers see ROI in two places: payroll savings (handling 3-4× the units with the same team) and occupancy (filling units faster and increasing renewals through better service). We scale as you grow.
Stop letting vacancies
drain your portfolio.
Book a free 20-minute strategy call. We'll map out exactly what's leaking in your portfolio and what a custom AI system would look like for your properties.
